Cub Club Handbook

We will be available from class dismissal time (3:10) until 5:30 p.m.  This program is only available to students attending Wonder Years at Shady Dell, Campbell and Fulbright Early Childhood Centers.

In order to enroll your student in our program you must complete an enrollment packet with the first week’s payment and return to the school office.   Enrollment is based on availability of slots.  The program director will review enrollment documents to ensure they are complete and accurate. 

Students will only be released to the person(s) listed on the enrollment form or be in possession of the school issued car tag.   Students will not be released to anyone else unless written notice is given by the parent or the program director has been notified by the parent for verbal authorization.  A photo ID will be necessary if this situation occurs.

Payment is due prior to your child receiving services. Invoices are sent on Friday for the next week. Payment is due on Monday for the current week. Payment can be received on a weekly, bi-weekly, or monthly basis.  You may make a payment by:

1. Stopping by the office and making a payment
2. Give a payment to a Cub Club employee.
3. Creating a school bucks account online: www.myschoolbucks.com. Invoices can be found and paid online.

Your child must be picked-up promptly by 5:30 p.m. to avoid additional charges. See below for late rates.

No discounts will be given for days missed due to illness, absence, school closing, or if you decide to withdraw your student from the program. Cub Club will follow the Springfield Public Schools Calendar for days in session and cancellations. The school calendar is posted on the school website at www.sps.org. 

Cub Club tuition

$65/week after school

$20/day for drop in/daily rate:  For emergency/late pick-up ONLY.  

NOTE:

• If fees cannot be paid, it is your duty to contact the program director to set up a payment arrangement.  If payments are not received, your child will be dismissed from the program until all fees are paid in full.
• A receipt will be given after tuition has been collected. It is your responsibility to get a receipt when you make a payment. 

There will be no refund of fees due to expulsion.

Upon registration, we will save a place for your child each day in Cub Club.  Please notify us immediately if you know your child will not be attending. We encourage your child’s daily attendance to Cub Club.  If your child’s attendance becomes inconsistent we may ask that you remove your child from the program in order to place another child.

Student’s Responsibilities Include:

1. Coming directly to Cub Club and staying with the Cub Club group
2. Being responsible for personal belongings and taking personal belongings home at the end of the day
3. Putting personal belongings in designated area
4. Treating staff and other students with respect
5. Keeping their hands and feet to themselves
6. Using appropriate language
7. Sharing and taking care of equipment, supplies, and building
8. Cleaning up after themselves
9. Listening to Cub Club staff when providing directions and guidance. 

Staff’s Responsibilities Include:

1. Greeting all students and parents in a friendly way
2. Treating all students, parents, and staff with respect
3. Providing a variety of interesting lessons and activities
4. Keeping parents informed
5. Keeping accurate records
6. Being a good role model for the students

Parent’s Responsibilities Include:

1. Signing your child out of the program
2. Picking up your child on time- if you are going to be late it is your responsibility to contact the office and let the staff know. Late fees are $5/10 minutes.
3. Providing permission (via note or phone call) if someone, other than a designated person, is to pick-up a student.
4. Treating staff with respect.
5. Discussing difficult issues away from the earshot of students in the program.
6. Paying fees on time.
7. Notifying the program director 2 weeks in advance if your student needs to be dropped from the program.
8. Voicing concerns or compliments to the program director.
9. Reviewing the Cub Club handbook and being aware of procedures and policies.
10. Keeping your student’s file/emergency information up to date.
11. Supporting staff with discipline situations.

These are general policies that will apply to the Cub Club Program. These may change at the discretion of the school principal.

Communication

• Communication is vital!  Please communicate with the  Cub Club staff at any time if you have questions or concerns.
• Cub Club works with the school staff (i.e. principal, secretary, and teachers) in order to provide the best, most consistent experience for your student.  Information regarding your student may be shared and communicated with school staff to accomplish this.

Confidentiality

• Within Cub Club, confidential and sensitive information will only be shared with  Cub Club staff that have a “need to know” in order to most appropriately and safely care for your student.  Confidential and sensitive information about staff, other parents, and/or students will not be shared with parents, as  Cub Club strives to protect each person’s right of privacy.

Dismissal of Student from Enrollment in the Program

All reasonable efforts will be made to meet the needs of the individual student; however, students may be dismissed from the program for the following reasons: 

• A student has been picked up late from the program in excess of three times.
• A student demonstrates an inability to benefit from the care offered by the childcare provider and whose behavior is detrimental or unsafe to the other children.
• Care of a student may be discontinued if the provider and the parent(s) cannot establish a mutually satisfactory working relationship.

Illness, Injuries, and Student Health Conditions

• All staff members are responsible for reporting and ensuring treatment of a student’s injuries. The staff will call the parent immediately to notify of injury/incident, complete a separate incident report and obtain the parent(s)’ signature to acknowledge receipt of this information/notification.  This signed copy will be kept in the student file.
• If a staff member becomes aware of any of the symptoms listed below in a student, the parent will be called immediately.  Staff will call parents or emergency contacts immediately and the ill student must be picked up from the site in a timely manner.  Staff will complete a separate incident report and obtain the parent(s)’ signature to acknowledge receipt of the information/notification.  This signed copy will be kept in the student’s file.
  • The student complains of, and appears to be suffering from an illness
  • Signs of listlessness or undue fatigue
  • Fever of 100 degrees
  • Diarrhea
  • Rash
  • Pink Eye or conjunctivitis
  • Head lice, including nits
  • Vomiting 

NOTE: Students should be symptom free for 24 hours WITHOUT THE ASSISTANCE OF MEDICATION prior to returning to school and/or Cub Club. 

Late Fees

• Pick-up from  Cub Club must occur by the designated end time of the program.  Late fees will be imposed as follows:  $5.00 per student for each period of 1-10 minutes a parent is late.  Late fees must be paid on that day.   After 3 late pick-up times the student may be dismissed from the program.

Medication

• Medicine will not be given during the time in which  Cub Club is in session.  All medicine should be given to your student before or after Cub Club, or during the school day, by the school nurse.
• Parents of students requiring the use of inhalers, emergency medications, etc. will need to discuss this with the program director for proper access and storage procedures.  These medications will need to be provided for Cub Club independently from those distributed to the school.  Medications must be provided in the original labeled container with instructions listed and presented to the program staff.

Parent Code of Conduct

•  Parents are prohibited from addressing, for the purpose of correction or discipline, a student that is not their own.  If a parent should witness another parent’s student behaving in an inappropriate manner, or is concerned about behavior reported to them by their own student, it is most appropriate for the parent to direct their concern to the program director.
• It is inappropriate for one parent to seek out another parent to discuss their student’s inappropriate behavior.  All behavior concerns should be brought to the program director’s attention.  The program director will address the issue with the other parent.  Although you may be curious about the outcome of such a discussion, staff is strictly prohibited from discussing anything about another student with you.  All students enrolled in  Cub Club have privacy rights and are further protected by our Confidentiality Policy.  You may be assured that  Cub Club Staff will not discuss anything concerning your student with another parent.

Reporting Suspected Child Abuse

• Staff is required to comply with the state child abuse and neglect laws and the mandatory reporting of suspected neglect and/or abuse.  Any school official or employee acting in his/her official capacity who knows or has reasonable cause to suspect that a child has been subjected to abuse or neglect or who observed the child being subjected to conditions or circumstances that would reasonably result in abuse or neglect, will immediately make a report to the building principal or designee.

Sign-In/Sign-Out

• Every student must be signed-in and signed-out of the program daily via the sign-in/out sheet.  Only parents and authorized individuals, 16 years and older, listed on the enrollment form will be allowed to pick up a student from the program.
• Parents of a student in  Cub Club are entitled to immediate access without prior notice, to their student whenever they are in the care of Cub Club, as provided by law.  Cub Club cannot, without a court order, limit the access of one parent by request of the other parent, regardless of the reason.
• In cases where the student is the subject of a court order, Cub Club must be provided with a certified copy of the most recent order and all amendments.
• IF there is a change, a written note with the parent’s signature to the Cub Club program director is required and additional legal paperwork may be required.
• Parents or designated persons may be asked to show a picture I.D. before the student is released from the program.  No student will be released to leave with someone who refuses to show I.D. when asked.

• Follow directions
• Keep hands, feet, and objects to yourself
• Be respectful
• Use “inside voice” and walking feet when inside the building
• Play fair and share with others
• Clean up after yourself
• Ask permission to leave the Cub Club area

Consequences

• First Offense: Warning
• Second Offense: Time Out (one minute per age)
• Third Offense: Unable to participate in activities and parent notification
• Fourth Offense: Conference with parent and Program Director
• Fifth Offense/Severe Behavior: Suspended from  Cub Club

Parents will receive documentation of each occurrence and a signed copy will be kept in the  Cub Club notebook.  After five offenses, your child will be dismissed if the behavior is escalating or causing harm to others without additional notification.

All reasonable efforts will be made to meet the needs of the individual student; however, students may be dismissed from the program for the following reasons: 

• A student has been picked up late from the program in excess of three times.
• A student demonstrates an inability to benefit from the care offered by the childcare provider whose behavior is detrimental to the other children.
• Care of a student may be discontinued if the provider and the parent(s) cannot establish a mutually satisfactory working relationship.